How Does Printer and Photocopier Leasing Work?

How Does Printer and Photocopier Leasing Work? A Complete Business Guide

Printer leasing is quickly becoming a popular option for businesses small and large around the UK. Leasing provides you with better options for devices as well as cost savings. You may be wondering how does printer or photocopier leasing work for your business? We’ve put together a guide to help you understand the process and its advantages.

What is Photocopier Leasing?

You’ve probably heard of other businesses mentioning leasing office devices but what is it? Leasing is the same as what you would do with a car. It’s a way in which you can make use of a product that might otherwise be out of reach due to its high upfront cost. Lease agreements are usually from 2-5 years and can include maintenance, repairs and toner supplies all built-in should you wish to have these services.

Step-by-step: How does photocopier leasing work?

There are a few different elements to a lease these are:

Assessing your own needs

The first step would be to consider a few factors like print volumes, do you need black and white only or do you require colour, does your business need specific equipment like hole punches, staplers etc. Knowing the answer to these isn’t necessary but will help.

Selecting the right company

If you want to lease office equipment you’ll want to select a company with a great reputation to assist you. Leasing companies should offer free audits of your print environment to assess what your business needs, if your chosen company isn’t offering this service for free, we suggest you look elsewhere.

Choosing the right office equipment

Making sure you get the right equipment is crucial to ensure you get the best value for your money. Once an audit has been done on your print environment, your chosen company should suggest how many and what devices you need, they should also bear in mind any future business plans you have for growth.

Picking the right lease agreement

There will be a wide range of lease agreements you can have these could be the number of years, the type of payments you make be it monthly quarterly or yearly and if you want to include your maintenance, servicing and toner supplies within your agreement.

Device installation and training

Once you have your agreement signed devices should be delivered to your chosen location. Your chosen supplier will install all devices for you and ensure they operate correctly. Before they leave all training on how to use the devices will be done by our expert team of engineers.

Ongoing support

Once your devices are installed and live you can still rely on your supplier for support throughout the life of your contract, a great supplier should be available via the telephone and offer onsite support should you need it.

Top benefits of leasing a photocopier for your business

Printers and photocopiers are vital pieces of equipment in most offices. They not only allow printing and photocopying but also scanning, faxing and even allow for mobile or tablet printing. The main benefits of leasing are:

Access to advanced equipment

As you don’t have to purchase the equipment in full you can have high-spec office equipment. With the total cost spread out over a number of years, your business can receive machines that might usually be out of reach. These machines can help improve productivity or help automate the process which would usually be done manually.

Fixed Cost

As you have fixed monthly or quarterly fees you know exactly what your costs for the year will be with no nasty surprises. This allows you to manage office expenses easily.

Flexibility

With a lease, once you reach the end of your agreement you can choose to keep your equipment or you can upgrade to newer models with more functionality. In most leases, you can also upgrade throughout your contract should your business change and you need more machines or different functionality.

Why Choose Rawson Digital for Printer and Photocopier Leasing?

Rawson Digital understands that your business has unique needs, and because of this, we create all our leasing contracts that are bespoke to your requirements. If your looking for your next photocopier leasing partner here’s why Rawson Digital should be top of your list.

• Huge range of options
• Fully bespoke contracts tailored to your business needs
• Excellent customer service and support team ready to help should you require it
• Our contracts offer some of the best value in the print industry

Summary

Photocopier leasing is the smartest business decision you can make. Not only could you save money, but you also get access to the most up-to-date devices that will help improve your office productivity as well as access to an excellent support service. If you’re looking for your perfect leasing partner contact our team today and discover how much you could save.