What is PaperCut MF?

What is PaperCut MF?

Printing shouldn’t be wasteful or a hassle, but too often it is. PaperCut is an all-in-one print management software designed to make printing easy and reliable, just as it should be. Whether you’re using a desktop, laptop, or a combination of devices, PaperCut keeps things running smoothly. It lets you track, manage, and secure your printing, copying, and scanning.

How does PaperCut work?

PaperCut MF keeps track of everything you print, copy, or scan at work. It helps you see who’s printing what, how often, and where, so your team can be smarter about using paper and ink. It works in the background across all your devices and printers, helping reduce waste, cut costs, and keep things secure, without making printing harder.

You can get started with PaperCut in just a few minutes. And if you need more advanced tools – like setting different prices for different users, blocking certain types of printing, or customising things with your own rules – those features are ready when you are. Whether you want to keep things simple or implement more complex functions, you can make changes at your own pace.

You can set up print tracking in a way that works best for your organisation. That could mean:

• Silently monitoring printing activity
• Showing users how much they’ve printed and what it’s costing
• Setting limits or print allowances
• Charging per page printed
• Or mixing all of the above to suit different teams or users

What are the benefits of PaperCut?

Easy to use and manage

PaperCut is designed with simplicity in mind. Whether you’re a regular user or part of the IT team, the interface is intuitive and straightforward. You can quickly see what’s being printed, track usage, and manage settings without needing advanced tech skills.

Regularly updated

PaperCut is actively maintained, which means you get regular updates with new features, security patches, and compatibility enhancements. It’s software that grows with your needs and keeps up with changing technology.

Works with all brands of multifunctional print devices (MFDs)

No matter what printers, copiers, or multifunctional devices your organisation uses (HP, Canon, Ricoh, Lexmark, Toshiba, HP, or any other brand), PaperCut integrates seamlessly. That means you don’t need to standardise your devices just to manage printing.

Compatible with all operating systems

Whether your team uses Microsoft Windows, macOS, Linux, or a mix of all three, PaperCut works across platforms. It’s flexible enough to support the setup you already have, without forcing major changes or complicated configurations.

What can PaperCut do for your business?

Every organisation has different printing needs, and those needs can change over time. That’s why PaperCut is built to be flexible and grow with you. Whether you’re a large university managing hundreds of printers for thousands of users or a small business with just a few devices, PaperCut can be set up to suit your size and adapt as things change.

Here’s what PaperCut can do for your business:

• Track who’s printing what – See which teams or people are using the printers most.
• Reduce waste – Stop unnecessary printing and save on paper and ink.
• Set print limits – Choose how much printing each user or department can do.
• Print from anywhere – Employees can send documents to print from their phones or laptops, even remotely.
• Make printing secure – Keep sensitive documents safe with secure release options.
• Fix problems faster – Get alerts when printers are low on toner or have an error.
• Save money – Detailed reports identify ways to reduce costs.
• Work with any printer – PaperCut works with all brands, so no need to change your current setup.
• Support hybrid work – Ideal for teams working both in-office and remotely.
• Grow with you – Whether you’ve got 5 users or 5,000, PaperCut scales to suit your business.

You can find some examples of how different businesses use PaperCut here.

Curious about how PaperCut could benefit your organisation? At Rawson Digital, we supply and install print management software for businesses across the North West, North Wales, and beyond. To find out more or get a quote, get in touch with our expert team.